Minutes of the 2016 AGM to be approved at the 2017 Branch AGM

WESTERN FRONT ASSOCIATION – LONDON BRANCH

Minutes of the London Branch AGM held at

The Union Jack Club, London

3rd May 2016 

Chaired by Charles Harvey

Chairman: Neil Bright

Secretary: Jules Lyne

Treasurer – Craig Humphries

Without portfolio: Louisa Pawsey; Marietta Crichton Stuart

  1. Apologies

Phil Mills; Lorraine McGuire; Laurie Milner ; Linda Milner; John Lee; Celia Lee; Colin Wagstaff; Kathy Stevenson

  1. Minutes from the Previous Meeting

Proposed: Alan Maddox/AcceptedVernon Creek

  1. Matters arising

No matters arising

  1. Chairman’s Report
  • NB: Varied range of speakers including good talks from Batrick Baty, Alan Wakefield and Vernon Creek.
  • However some quality speakers such as Richard Van Emden and Mark Smith were expensive and this could prove to be prohibitive when booking future speakers a the UJC cost has risen from £90 to £130 per meeting
  • 10th November Victoria Station – this event has grown so much since the early days NB felt that it is too big a workload for the committee to organise. Therefore NB suggested taking it back to its roots and keeping it a simple ceremony. NB will not be present for this year’s ceremony. Kathy Stevenson has volunteered to help organise for 2016. Steve Mason provided a good bugler last year who could be contacted.
  • NB stated that he is happy to stand as Chairman again and thanked the committee
    • Proposed Paul Gregory/ Accepted: Giles Penman
  1. Treasurer’s Report
  • CH Circulated branch accounts for year ended 31 March 2016
  • Income: £1600 Expenses £1550 – these are related to just running the meetings i.e. room hire and speakers expenses.
  • CH noted that Kathy Stevenson’s fun raising quiz raised £295 which actually resulted in a branch surplus of £86 – thanks to KS
  • Cash in hand £5000 – Reserves Policy (fixed buffer zone) £1600 would keep the branch going for 6 months
  • Trustees Annual Report was circulated which confirmed the London Branch as separately registered with the Charities Commission as part of the WFA registration.
  • Branch needs ideas for fundraising – good example was the quiz mentioned above. CH stated that even £200 raised would be adequate (Suggestion of Fundraiser as Committee Member)
  • The branch website has received 1000 visitors at no cost. Monthly email Pigeon Post has saved £80 on cost of mailings – members not on email can still receive hard copy notices.
  • CH also noted good support for annual Jill Knight Memorial Lecture
  • Steve Mason asked above viability of donations from outside sources but this was deemed to unrealistic. Also suggested bringing in unwanted books as raffle prizes
    • Accounts proposed: Neil Bright / Accepted Bob Anell
  1. Election of 2016/ Committee
  • Chairman: Neil Bright (Proposed Marietta Crichton Stuart/ Accepted Louisa Pawsey
  • Secretary: Louisa Pawsey (Proposed Neil Bright/Accepted Steve Mason)
  • Treasurer: Craig Humphries (Proposed Louisa Pawsey/Accepted Steve Mason
  • Branch Fundraiser – Officer TBC
  • Committee Members without Portfolio: Marietta Crichton Stuart and Jules Lyne (Proposed Steve Mason/Accepted Paul Gregory)
  1. Union Jack Club – continuity against costs
  • NB confirmed the venue has been booked for next year
  • The past 2 ½  years has proved to be a relatively good value venue due to low cost of food and drinks. The branch can absorb the costs of the venue to ensure continuity
  • NB emphasised that the branch is run for members and welcomed suggestions for speakers
  1. AOB
  • Steve Mason will send details of WW1 related events for Pigeon Post
  • Charles Messenger suggested advertising London Branch meeting on Great War Forum website